SPORTMAN will provide the following services to assist with Race Planning:
- Race Route Mapping and Detailing of Services along the route
- Creation of Route Map
- Event Budget Preparation
- Event Flow Plan listing actions, responsibilities and timelines
- Holding Area and Start / Finish Area Layout Design
- Assist with finalisation of Registration and Back End Support Vendor
- Set up Race Registration Form and Terms & Conditions document
- Design of Offline Registration Form and Process
- Monitor Participant Registration and advise on Communication needs
- Recommend purchase / hire of relevant database(s) as may become necessary for email and / or SMS communication
- Assist with finalisation of Timing Solutions Vendor
- Liaising with Timing Solution Vendor for finalising an appropriate timing solution
- Specifying the minimum requirement of Medical Support for the Race event.
- Assist with tie up of Medical Partner. This would include discussions with the Medical Partner on Race Day requirements and preparation
- Facilitate tie up with Sports Drink Manufacturer for hydration requirements on race day
- Facilitate tie up with Mineral Water Manufacturer for Race Day requirements
- Facilitate discussions and tie up with Caterer(s) for hot breakfast to be served on Race Day
- Assistance with logistic planning at site for Caterer to function effectively
- Assist with specifying requirement of Volunteers with deployment and duties
- Assist with requirement of Route Setup including positioning of cones, barriers, signage
- Design and specify BIB numbering system to the Technical Support Partner. Audit BIB numbering and clear for production of Bibs. Liaise with Timing Solutions Vendor to ensure that BIBs are produced correctly as per requirement. Provide for spare bibs per race category.
- Assist with identification of deserving , economically disadvantaged Athletes to facilitate their participation in the race(s)
- Facilitate tie up with Photography Team as required for adequate coverage of The Race Event for still and video photography.
- Advise on Prizes, Trophies and other Awards
- Advise on posting and announcing of results and timing certificates
- Advise on Post Race Survey and collating of feedback
SPORTMAN will be known and identified as the “Race Event Manager or Consultant” ( as the case may be), and shall function solely in this capacity, subject to the actual services awarded to SPORTMAN as part of the consultancy agreement.
The SPORTMAN identity ( logo ) will be featured on all event related collateral & communication including but not restricted to website, Facebook page, posters, emails, banners, signage, tee shirts, bibs and so on. There will be no reduction in fees or any separate charge or compensation sought from SPORTMAN and Innosearch Consultants for this purpose.